We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
The Clay County Heritage is seeking applicants for the position of Executive Director who will be responsible for securing sponsorships and grants, as well promoting exhibits/events. This position is instrumental in developing and executing strategic, operational and marketing goals. The right candidate will serve to foster positive relationships with the community and members and identify ways to enhance the membership and mission of Clay County Heritage. The Executive Director will directly supervise three staff members, volunteers and will communicate with the Clay County Convention and Visitors Bureau periodically.
This position is an average of 32 hours per week year-round with flexible scheduling and does require some evening and weekends.
Salary based on experience.
PRIMARY JOB DUTY: Perform the duties of Director for Clay County Heritage.
GENERAL STATEMENT OF DUTIES: Under general supervision of the Clay County Heritage’s Board of Directors, the Director will oversee and supervise the Clay County Heritage Center, Parker Museum, and the Clay County Fair Museum. This includes managing staff and daily operations, working with the Board of Directors and committees on planning and executing museum functions, serving on the Clay County Convention and Visitor’s Bureau, promoting exhibitions and events, conducting tours of the facilities, fundraising and soliciting sponsorships for the organization, and writing grants.
Requirements for this position are outstanding verbal communication and public relation skills, excellent writing skills and grant writing background, highly organized and able to prioritize, ability to plan and execute programs and events, good managerial skills.
DETAILED STATEMENT OF DUTIES:
- ADMINISTRATIVE MANAGEMENT: The Director will work with the Board of Directors in handling all Clay County Heritage activities, will attend all Executive Board and Regular Board Meetings, and report on museum operations monthly and seek Board approval for all programs, projects and policies.
- PROGRAMS: The Director will work with the Executive Committee in setting an annual calendar of programs and events. The Director will be responsible for arranging the Annual Meeting of Clay County Heritage including the meeting place, program, speaker, publicity, refreshments, travel arrangements for the speaker, and appreciation acknowledgements to all volunteers and the speaker after the program. The Director will be responsible for coordinating the programs and events of the museum, obtaining and training volunteers, seeking donations from businesses and individuals, and publicizing the event. The Director may offer nominal stipends to demonstrators for programs with the approval of the Executive Committee. In regard to educational programming, the Director will plan and facilitate educational tours, on-site classroom demonstrations, or other educational programs with the assistance of the Director of Collections.
- COMMITTEES: The Director will work with the standing committees to set a calendar of meetings, agendas, and activities. Director will be informed of committee meetings and make arrangements to attend if needed and schedule permits. The director will make suggestions to committee chairmen about museum needs to address during committee meetings.
- PUBLIC RELATIONS: The Director will work diligently to increase the public awareness of the museum by goodwill, correspondence, activities, and programs. The Director will work with the City Manager, County Supervisors, Chamber of Commerce, Senior Center, arts and cultural organizations, state and county museums in Iowa and service and fraternal clubs in promoting the museum. The Director will promote the Museum through press releases, media interviews and speaking engagements with local civic and service clubs. The Director, when possible, will personally greet visitors to the museum and provide helpful information and cooperation. The Director will act in a professional manner as spokesperson for the museum in community and state activities. The Director will coordinate the museum’s involvement in community activities such as Flagfest, Grand Meander, Main Street Market, etc.
- PUBLICITY: The Director will use local and regional radio stations, cable, newspapers, and other media to promote the museum and inform people of activities, exhibitions, historical and educational programs of the museum. The Director will prepare publicity announcements in advance of museum activities and mail to area media in northwest Iowa. The Director will coordinate mailings that advertise and invite the public to museum activities and events including the annual letter, summer schedule of events, and flyers.
- FUNDRAISING AND MEMBERSHIP: The Director will work with the Membership Committee in coordinating all aspects of fundraising for the museum. The Director will be responsible to send two late dues reminders each year (October and March). In January of every year, the Director will seek funding from the county supervisors. A formal request is needed every year. The Director should be prepared to make an informative presentation about the museum operations (including programming, exhibits, projects, etc.) to these councils, as well as outline the funding needs of the Museum. The Director will oversee membership management on Past Perfect, which is tasked to the Receptionist.
- BOARD MEETINGS: The Director will prepare and send the agenda to the Board members, copy secretary’s minutes, and prepare other necessary information needed at the Board meeting. The Director will work closely with the President of the Board making him/her aware of pertinent museum business.
- OFFICE: The Director will assist in receptionist duties during the absence of the receptionist, including answering the phone, greeting visitors, and selling products in the gift shop.
- VOLUNTEER PROGRAM: The Director will coordinate all volunteer activities of themuseum including obtaining and training docents for tours, special projects and events. The Director will notify volunteers of hours and duties and make appreciation acknowledgements to volunteers. Compare with receptionist
- ADVISORY COUNCILS AND COMMUNITY COMMITTEES: The Director will serve as a member of various community committees that promote tourism or community relations that will further the cause of the museum as time permits. Currently, the Director serves on the Clay County Convention and Visitor’s Bureau.
- AFTER HOURS AND WEEKENDS: The Director will make an effort to be available for tours, special events and programs held during times other than the regular museum hours. The Director will not be on call to open the museum without a prior appointment notice.
- FAIR MUSEUM: The Director will act as Administrator of the Fair Museum as set forth in the contract between the Clay County Fair Association and the Clay County Heritage. The Director will oversee Director of Collection’s Fair Museum research, construction, and creation.
- ADMINISTRATOR OF STAFF: The Director will be responsible to oversee the duties of museum staff. The Director will approve staff hours, activities, responsibilities, and programming. The Director will oversee other contracted employees of the museum including lawn maintenance/building repair and maintenance.
- BUDGET: The Director will work with the Treasurer to provide a budget proposal to be submitted annually to the Board prior to the November Board meeting each year.
- GRANTS: The Director will write grant applications for special projects, programs or collection needs. The Director will coordinate and supervise all grant applications, keeping proper financial records of grants.
- CORRESPONDENCE: The Director should provide timely correspondence with organizations, Clay County Heritage members, Board members, and other individuals in regard to all the above work descriptions in the form of letters, email, or phone. Additionally, the Director will draft 3 newsletters a year. The Director may create programs, press releases, signage, or other publication material for programs and exhibits.
EXAMPLES OF WORK:
- Open and close Clay County Heritage Center (shared amongst all staff)
- Arrange tours for large groups
- Assist researchers:
- Researchers and other museum visitors may request information from the Archives.
- Information will be located and taken to the researcher and used in the research room
- Prepare and send membership newsletter 3 times/year: Annual Meeting, spring, fall.
- Answer phone if receptionist is busy or absent
- Send appreciation acknowledgements
- Create events and educational programming
- Draft program documents, press releases, letters.
- Publicize events
- Be present at events
- Train volunteers
- Provide programs for service clubs
- Solicit funding for programs etc.
- Communicate with public officials
- Purchase supplies
- Manage technology repair/maintenance
- Manage and observe staff duties
- Operate PastPerfect software and assist in membership management
- Operate office machines such as copy machine, computer, scanner, and digital camera
- Answer telephone, record, and deliver messages
- Greet museum visitors and determine their needs
- Serve as museum docent (tour guide) as needed
- Provide community and educational programs as needed
- Attend and assist at special events such as Annual Meeting, Oktoberfest, etc.
- Attend monthly Board of Director meetings and other pertinent committee meetings
- Perform other duties as assigned by the Board of Directors
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: This position requires: An interest in and appreciation for local history, fundraising skills, excellent computer skills, the ability and willingness to learn the PastPerfect Museum software, ability to operate scanner, digital camera and copier, telephone skills, good organizational skills, ability to work independently, and an ability to work with all age groups. Other skills include comprehensive reading, communicating with the public, ability to exercise discretion with other employees, Board of Directors, Clay County Heritage members and heritage center/museum visitors, and follow ethical procedures.
ACCEPTABLE EXPERIENCE AND TRAINING: Bachelor’s Degree preferred in Marketing, Public Relations or Business. Or any equivalent combination of training and experience that provides the required knowledge, skills and abilities.
SALARY: Salary will be based on hours approved by Board of Directors. A job performance review will take place at the end of 30 days of employment. Salary will be reviewed at the end of 90 days. The Director will be in the museum during regular business hours unless prior arrangements have been made.
POTENTIAL CONFLICTS OF INTEREST: If a staff person has collecting interests that are similar in nature to Clay County Heritage, the staff person must understand that he/she should not compete with the museum’s collection interest. Staff should also not stand to gain financially through his/her employment with the Museum.
CLAY COUNTY HERITAGE MEMBERSHIP: Clay County Heritage staff members are strongly encouraged to be members of Clay County Heritage.
MARKETING & COMMUNICATIONS INTERN
MARKETING & COMMUNICATIONS INTERN
Clay County Heritage seeks a creative, energetic Marketing and Communications intern who is passionate about history and eager to gain real world experience working in public relations at a local cultural institution. This position will assist with all aspects of promoting the Clay County Heritage museum and Parker House including membership development, campaign design, social media marketing, event planning and some administrative tasks including grant writing.
Salary based on experience.